microsoft word keyboard shortcuts highlight

#Microsoft word keyboard shortcuts highlight how to#
#Microsoft word keyboard shortcuts highlight for mac#
#Microsoft word keyboard shortcuts highlight windows#

If you select a key combination used elsewhere, you will see this in the Currently assigned to field (using an existing key combination for a new command will override the old shortcut). Ideally, this should include at least one function key (e.g., Cmd or Ctrl). To add (or edit) a shortcut, enter a combination of keys in the Press new keyboard shortcut field, then click Assign.

Specify a keyboard shortcut – Here, you can see whether a command has a shortcut in the Current Keys field.

Check the Description section at the bottom of the dialog box if you’re not sure what a command does. Alternatively, you can use the search field to look for a specific command.

Specify a command – Here, you can select a command via the Categories and Commands lists (e.g., to toggle markup, we would select Tools from the Categories list and ShowInsertionsAndDeletions from the Commands list).

This will bring up a dialog box with three key sections: To create or customize keyboard shortcuts in Word for Mac, first go to Tools > Customize Keyboard on the menu system.

#Microsoft word keyboard shortcuts highlight for mac#

Creating a Custom Shortcut in Word for Mac In addition, you can use the Remove button here to remove an existing shortcut, or Reset All to restore the original settings. Once you’ve done all this, all you need to do is click on Assign at the bottom of the dialog box and your new shortcut will be ready to use. Typically, this will either be in a template, in which case it will also work in other documents that use the same template, or in the current document you’re working on.

Save changes in – Here, you can select where to save the new shortcut.

Make sure to include at least one function key in your shortcut (e.g., Ctrl or Alt). To change this or add a shortcut, enter a combination of keys in the Press new shortcut key field (it will tell you if you select a key combination already used elsewhere, and using the same key combination will override the existing shortcut).

Specify keyboard sequence – Here, you will see which (if any) keys are currently assigned to a command.

If you are not sure what a command does, check the Description section at the bottom of the dialog box.

Specify a command – At the top of this dialog box, you’ll see lists of Categories and Commands (e.g., to toggle markup, we would select Review Tab from the Categories list and ShowInsertionsAndDeletions from the Commands list).

This will bring up a new dialog box with three key sections:

Next to Keyboard shortcuts, click Customize at the bottom of the dialog box.

Go to File > Options > Customize Ribbon.

To create or customize shortcuts in Word for Windows:

#Microsoft word keyboard shortcuts highlight windows#

Creating a Custom Shortcut in Word for Windows

#Microsoft word keyboard shortcuts highlight how to#

In this post, then, we’re going to explain how to create a custom shortcut in Microsoft Word. This will then let you toggle between a view where all the markup in the document is visible and one in which you get to preview the finished version. But what about when a command you need doesn’t have a shortcut? The solution is to create a custom keyboard shortcut or two.įor example, rather than switching between “All Markup” and “Simple Markup” via the ribbon when tracking changes in Microsoft Word, you can assign a shortcut to the “View insertions and deletions” command. The keyboard shortcuts in Microsoft Word can be useful when proofreading, giving you quick access to common commands.